Crew, kit and tasks drift apart
Keep the people, equipment requirements and delivery actions connected to the Job rather than maintaining separate operational spreadsheets for each department.
JobCue for live events and productions
Plan the production, crew and kit around one live job — not a collection of disconnected sheets.
Live events move quickly from brief and budget into technical planning, crew calls, equipment preparation, venue deadlines and show delivery. JobCue gives production teams a shared operational backbone while Resource Planning, Equipment Inventory and Freelancers add the specialist depth live delivery needs.
JobCue
Conference productionShow ready
Pre-pro
Prep
Show
De-rig
21Crew
76Kit lines
9Actions
What buyers are looking for
Looking for event production management software?
Production directors and operations managers need a system that can keep pre-production, crew, kit, suppliers and delivery actions aligned when requirements change quickly.
Last-minute changes are normal
Give project and production teams a live workspace where changed requirements can be reflected without rebuilding the whole planning trail.
The show is short; the admin is not
Keep pre-production, delivery, time and commercial records together so the job remains understandable after the event has finished.
Modules selected for this operation
Build a workspace for live event production management software for crew, schedules and suppliers
Each recommendation below explains the part it plays in this industry's real workflow. Core capability remains included, while specialist modules can be selected only where they remove a genuine operational gap.
Recommended for this workflow
CRM & Sales
Connect event clients, producers and confirmed opportunities to quotes, Jobs, conversations and delivery history without re-entering the relationship elsewhere.
Explore CRM & Sales →Part of every subscription
Job Management
Keep every item of conferences, launches, ceremonies and live productions in one operational record, from the first requirement through completion and history.
Explore Job Management →Part of every subscription
Project Management
Turn pre-production, venue access, load-in, rehearsal, show and load-out stages into visible phases, dependencies, deadlines and progress that the delivery team can act on.
Explore Project Management →Recommended for this workflow
Resource Planning
See when producers, technicians, crew and freelancers are required and spot competing commitments before they disrupt the delivery plan.
Explore Resource Planning →Recommended for this workflow
Equipment Inventory
Reserve, dispatch and return the equipment used in conferences, launches, ceremonies and live productions, with availability and compliance attached to each asset.
Explore Equipment Inventory →Recommended for this workflow
Freelancers
Maintain a separate pool of external producers, technicians, crew and freelancers, including availability and assignment without treating them as employee Users.
Explore Freelancers →Part of every subscription
Timesheets
Record the effort of producers, technicians, crew and freelancers against the exact Job and phase that consumed it, preserving useful commercial context.
Explore Timesheets →Recommended for this workflow
To Do
Link plain-English actions to pre-production, venue access, load-in, rehearsal, show and load-out stages, while retaining manual completion and removal for real-world exceptions.
Explore To Do →Recommended for this workflow
Client Portal
Give authorised client contacts a branded place to see selected progress, running orders, technical plans, content and show documents, documents and conversations.
Explore Client Portal →Recommended for this workflow
Accounts & Bookkeeping
Build quotes, costs, billing milestones and invoices around production budgets, supplier costs, crew and equipment charges rather than reconstructing the numbers after delivery.
Explore Accounts & Bookkeeping →Part of every subscription
User Management
Give producers, technicians, crew and freelancers individual access and ownership, with permissions that reflect their real responsibilities.
Explore User Management →Part of every subscription
Settings
Configure reusable defaults for conferences, launches, ceremonies and live productions, so each new Job starts with the right structure instead of another blank setup.
Explore Settings →Recommended for this workflow
Briefing
Build conditional questionnaires around conferences, launches, ceremonies and live productions and convert submitted answers into a usable requirement for the delivery team.
Explore Briefing →Recommended for this workflow
Planning Intelligence
Monitor the health of live conferences, launches, ceremonies and live productions, then test likely demand for producers, technicians, crew and freelancers against safe capacity before the pipeline becomes a delivery commitment.
Explore Planning Intelligence →Part of every subscription
Reporting & Business Intelligence
Analyse production budgets, supplier costs, crew and equipment charges alongside workload and delivery status, using the same live records the team works from.
Explore Reporting & Business Intelligence →Live Events & Productions workflow
Keep context intact as this work moves between people and stages.
Each step below remains part of the same client and Job history, giving teams a dependable operational trail rather than another handover spreadsheet.
Take the brief
Capture client and opportunity information with CRM & Sales and carry it into the live Job.
Plan production
Use Job Management, Project Management and To Do to structure preparation, departments and delivery milestones.
Book resources
Resource Planning, Freelancers and Equipment Inventory can coordinate the people and kit required to deliver the show.
Deliver and close
Keep time and Accounts & Bookkeeping connected to the production record for a more complete commercial view.
Workflow automation included
Keep the production schedule aligned when technical decisions become real.
JobCue can respond when a running order is received, a supplier quote is attached or a client approves a production element. The production manager can still override any action when the show has moved ahead through an onsite decision.
Explore connected tasks and automation →Automation 1Close running order received after the latest programme is logged.
Automation 2Complete technical supplier confirmed from the relevant purchase category.
Automation 3Advance client sign-off when the production proposal is accepted.
Optional Briefing module
Collect the event information needed by production, technical and venue teams.
Design an event-production brief around audience size, venue, format, programme, speakers, staging, sound, lighting, video, streaming, access, rehearsal and contingency requirements. Follow-up questions can change for in-person, hybrid and broadcast-led events.
Ask aboutAudience, format, programme and show timings
ClarifyStage, sound, lighting, video and streaming scope
ConfirmVenue access, rehearsals, credentials and contingencies
Optional Planning Intelligence module
Know whether live events & productions workload is healthy—and what the next wins would demand.
Monitor the health of live conferences, launches, ceremonies and live productions, then test likely demand for producers, technicians, crew and freelancers against safe capacity before the pipeline becomes a delivery commitment. Build named scenarios around this industry’s real delivery rhythm, compare probability-weighted work with safe weekly or monthly capacity and expose the periods most likely to need freelancers, subcontractors or operational intervention.
HealthExplain schedule, programme and data-quality warning signals across live live events & productions Jobs.
ScenarioCombine confirmed commitments with the opportunities this team genuinely expects to win.
CapacityTest demand for the people and operational roles used in this industry before making a promise.
Why JobCue for Live Events & Productions
Production software should understand that the project becomes a live operational job.
JobCue combines the stable Job and Project record with optional resource, freelancer and equipment workflows. That means production teams can plan deeply without forcing every other JobCue customer into event-specific complexity.
✓Plan people, kit and actions around the Job
✓Freelancers can work across multiple tenants
✓Operational history survives after show day
✓Add commercial tools without separating them from delivery
Microsoft 365 integration
Synchronise selected production calls with Outlook while the live Job stays in control.
Crew-facing activities can be chosen by each User for their Microsoft calendar, while JobCue keeps programme, resources, equipment and delivery decisions together.
Questions
JobCue for Live Events & Productions
Can JobCue manage AV or production equipment?
Yes. Equipment Inventory can track operational stock requirements and connect equipment to Jobs, while Resource Planning can handle the people and scheduling side of delivery.
Can freelancers be managed separately from employees?
Yes. Freelancers are separate from tenant employee Users and can be connected to multiple organisations, while employees remain paid User seats for the tenant.
Is JobCue only for events companies?
No. JobCue has a permanent cross-industry core. Live Events & Productions is one industry use case that combines the core with relevant optional modules such as Resource Planning, Equipment Inventory and Freelancers.
Build a live-production workspace that reduces coordination admin before show day.
Choose your Users and optional modules, see the current monthly price and create your JobCue organisation online. Your recommended modules are already selected for review, and you can change the combination before creating the organisation.